Many businesses are switching to Cloud Based Office 365, which enables staff to all access the same documents from one place (providing they have the permissions). There are endless benefits to Office 365 at a set monthly cost.
- Access to the newest software including beta testing
- Web access to Microsoft Office Applications
- Skype for Business (previously Lync)
- Up to 5 PC downloads per licence of full Office Applications
- Team Sites
- File Storage and Easy File Sharing (SharePoint)
Microsoft offer plenty of different subscriptions to fit every budget. We recommend Office 365 Business Premium to our clients as it covers all applications required at an affordable monthly fee of £7.80 per user per month (annual commitment). We think this is pretty reasonable and if your IT service provider can offer fully managed Office 365, you're in a good position - fully managed Office 365 for one monthly price, you'll never have to worry!
Microsoft Office 2016 was released on July 9th 2015 and bought many new features along with it. With Office 365 you have access to the newest downloads as soon as they are released, sometimes even sooner. With the addition of Sway you can produce effective interactive reports and presentations easily. Sway is a useful tool to create, amend and share documents with co-workers - all you need to do is have the content!
Skype for business works much the same as everyday Skype and most people now have used Skype at some point. Skype provides the ability to organise and run online meetings, send messages and take calls with up to 250 people. You can organise your staff by scheduling meetings in through outlook, connecting to Skype. See contacts' online statuses and start conversations from applications like Word and PowerPoint to discuss documents. It's all there, included in the monthly price.
Sharepoint and Team Sites have proven very useful for the very reason that members of staff have access to all of their documents no matter where they are, and can collaborate with other members of staff on documents using the Team Sites.
Microsoft are doing so much to help businesses keep on top of things and their staff no matter when or where they are. Everything stored in one place, accessible any time of day from any device. It's as simple as that.